Payroll
1 min read
A month-end payroll checklist that prevents the usual mistakes
Eight checks to run before you approve payroll - from new joiners and leavers to unpaid leave and bank details.
Most payroll errors are not calculation errors. They are input errors: someone left off the list, an allowance that should have ended, a bank account number with a typo. A short, repeatable checklist catches almost all of them.
- New joiners - are they on payroll with the right start date and pro-rated pay?
- Leavers - has final pay, leave payout and notice been handled?
- Salary changes - are approved increases effective from the right month?
- Allowances and deductions - have any fixed-term items expired?
- Unpaid leave and absences - are they reflected for the month?
- Overtime and claims - approved and attached to the right period?
- Bank details - any changes this month? Verify them independently.
- Compare to last month - investigate any employee whose net pay moved by more than a few percent.
Systems that show a month-on-month variance and keep an audit trail of who approved what make this checklist far quicker.
